Archive for December, 2009
FDIC Insurance for Corporate Accounts
ght (c) 2009 Jeffrey Matsen
Recently, upheavals in the lending industry and bank failures have led many depositors to be concerned over the safety of their bank accounts. As most people are aware, a large number of banks and credit unions are covered by the Federal Deposit Insurance Corporation (FDIC), which insures accounts up to $100,000.00 (Credit unions are insured by the National Credit Union Administration [NCUA]). For many individuals, a $100,000.00 insured amount is more than sufficient coverage for their personal accounts, although all of your single accounts at the same insured bank are added together and the total is insured up to $100,000. For example, if you have a checking account and a CD at the same insured bank, and both accounts are in your name only, the two accounts are added together and the total is insured up to $100,000. For greater protection, you can always split amounts greater than $100,000.00 among multiple banks.
However, corporate accounts often hold amounts greater than $100,000.00. Under the FDIC Rules and Regulations, corporate accounts are also insured up to $100,000.00 combined, even when a corporation has separate accounts for divisions or units which are not separately incorporated.
One of the largest and most important account held by a corporation is the payroll account. Protection of a payroll account which exceeds $100,000.00 in deposits takes special planning which our office can assist you with.
Some banks may offer a service where they reciprocate accounts amongst other banks. When the account goes over the FDIC limit, they automatically open an account at another bank for the overflow, as many times as needed. You may wish to speak to your banking institution to see if they offer this service. Your payroll company may be able to draw from separate accounts and therefore allow you to open separate accounts at separate banks. You could then, for example, have multiple payroll accounts at separate banks, all insured separately, and all under the $100,000 limit.
Secondly, under the FDIC Rules & Regulations §330.11(a), if a corporation maintains deposit accounts in a representative or fiduciary capacity, such accounts shall not be treated as the deposit accounts of the corporation but shall be treated as fiduciary accounts and insured in accordance with separate provisions regarding accounts held by an agent or fiduciary and/or the provisions regarding joint ownership accounts.
FDIC Rules provide that the interests of each co-owner of a joint account are separately insured even if the account is in excess of $100,000. The amount of the co-owners interest is added to any other funds the co-owner may have on deposit at that banking institution, and the total is covered up to $100,000.
The FDIC will look at certain evidence to determine how the account should be treated. One of the factors is how the account is titled. For the strongest protection, we would recommend that you title your account “XYZ, Inc., as fiduciary for the XYZ, Inc. Employee’s Payroll Account.” Further, payroll accounts should be kept in a separate account from any other corporate funds, and preferably at a separate bank, if possible. All accounting records kept by the corporation should show that such account is only used for payroll purposes and list the names of the employees who are paid from that account, as if they were the owners.
One method not to use would be to hold separate accounts, all under the $100,000 limit, in your personal name or the names of family members. Co-mingling of assets is a hallmark of the doctrine of ‘piercing the corporate veil,’ and doing so could open you up to possible personal liability to answer for debts of the corporation.
Our research indicates that the above is the strongest protection your company can have with regards to FDIC insurance. We urge you to properly maintain your corporate records to ensure maximum protection. While the above advice may not be absolute, we believe it will provide your corporation with the strongest protection available to safeguarding your deposits.
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Cash Accounting or Accrual Accounting
uthority require bookkeeping records to calculate the tax due. The choice for small business is basically cash accounting or accrual accounting each of which has advantages and disadvantages.
The date of the sales invoice and the date of purchase invoice are known as the tax point. The tax point does not determine the spread of that transaction over the tax period which can be different when accounts are prepared on an accruals basis as opposed to a cash basis.
For the purposes of cash accounting the effective inclusion of the transaction in the financial records is the date the cash or bank receipt or payment was made. The tax point date on the document is not the deciding factor to include the item in the accounts. The date the amount was paid out or received into cash funds or bank account is the date to be used fopr inclusion in the accounts.
There are disadvantages to maintaining accounts on a cash basis in that records must be kept of all payments received and paid out and those records supported by the actual primary accounting documents to which they relate. That entails matching the financial documents to the payments and receipts records, a feature many small businesses might find onerous as record keeping ios often regarded by samll business as an administrative burden.
Virtually all professional accountants adopt an accruals basis for clients accounting purposes as it is based upon recording all financial information whether relevant to the tax period or not and then adjusting the management accounting profit indicated to produce the net taxable profit or loss.
By operating an accruals basis all financial documents are recorded according to the tax point date. If every transaction was paid or received within the year then the cash accounting and accruals basis would produce the same tax accounts.
The main adjustment a small business or the accountant might make to accounts prepared on the accruals basis is to first prepare the set of accounts according to the tax point of the primary accounting records and then examine those transactions and adjust them according to their relevance to the financial period for which the accounts are being prepared.
A typical example of the difference would be the rent invoice for the business premises. Let us assume a quarterly rent invoice was received dated 1 December for the 3 months from December 1 to February 28 which was paid by the small business owner by cheque on December 31 and a year end date also of December 31
On a cash basis the rent would not technically be included in the accounts as it would be shown as a rent payment from the business bank account on January 2 or later if cashed by the recipient at a later date. Therefore that quarters rent would be included in the following year accounts not the current year as issuing a cheque is not a payment but actually a promise to pay.
Assuming the rent was paid in cash prior to the 31 December then the whole 3 months rent would be included in the current financial year. That treatment may have distorted the accounts as more or less than 12 months rent might have been included in the tax calculations.
On an accruals basis the rent invoice would have been entered in the accounting records with an effective date of December 1. The accountant or small business owner preparing the accounts would deduct 2 months from the qaurterly amount leaving one months rent in the current year accounts with the other 2 months being included the following year.
That is more accurate as the other side of the accounting would be for that same accountant or bookkeeper to further include the 2 months rent not already claimed to be included in the tax calculation for the next financial year. Mvoing the prepayment not specific to the accounting period is how business treats a prepayment under accrual accounting.
When operating cash accounting only transactions actually paid for or received are valid. On an accruals basis provisions can be made for costs incurred by the business whicvh have not yet been invoiced.
Cash accounting might appear easier but has the disadvantage of maintaining receipts and payments records in addition to the primary documents which should also be matched to the financial transactions to support the accounts.
Accrual accounting is based upon recording all financial transactions and then adjusting the end result to determine the most accurate net taxable profit. The accruals basis is favoured by accountants as it reaches an accurate tax liability as opposed to more or less tax being payable on the cash basis according to the credit control policies and practises of the business its suppliers and clients.
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How to Choose the Right Bookkeeper and or An Accountant that is suitable for you and your business!
Ok so you’re either thinking about starting your own business or have already got it up and running and have managed for a while to get by managing your own books by yourself and are now finding all too much to keep on top of the paperwork.
It is an all too familiar position; most people have found that they keep telling themselves that they do it tomorrow or later or at the end of the week, and before you know it your deadline is upon you and your all stressed out to get it in on time, It’s time to get help!
Affordable professional help
Being a small and/or at home business owner are you tired of the lack of affordable professional help available? So you need to find professional help whom are able to offer such things such as:
· Free and up to date accounting advice
· Realistic solutions to card payments and cash flow issues,
· A good supply of Bookkeeping/Accounting forms for the small business readily available
· Advice with managing online card merchant accounts.
· What sort of Accounting software is suitable to your type of business
· Tools & Resources helpful to your Business, those that are current and up to date, to know today, what others will find out tomorrow.
· Where you can access free spreadsheet bookkeeping templates
· Who run forums where Like Minded people, like you, can discuss online business issues that are not just financial issues?
· That have links to other useful sites
· Where you can also advertise your own business.
· The ability to Use the latest of modern technology to effectively manage your accounts from the other side of the country without massive Technical costs to your or themselves.
Certified And Accredited
Bookkeepers:
It is important that you find a bookkeeper that is certified and accredited Accounting technicians. There are many governing bodies but the two most, well known governing bodies are:
1. The AAT (association of accounting Technicians)
o The Association of Accounting Technicians, or AAT, is an accountancy organisation with over 108,000 members worldwide. The AAT is a technician level qualification which entitles those who have completed the exams and obtained relevant supervised work experience to call themselves associate accounting technicians. The AAT is based in London but there are branches all over the UK and the rest of the world.
Professional recognition
The body is sponsored by four of the UK chartered accountancy bodies. These are:
· The Chartered Institute of Management Accountants (CIMA);
· The Institute of Chartered Accountants in England and Wales (ICAEW);
· The Institute of Chartered Accountants of Scotland (ICAS); and
· The Chartered Institute of Public Finance and Accountancy (CIPFA).
AAT versus CAT (Certified Accounting Technician)
· The one UK chartered accountancy body which does not sponsor the AAT is the Association of Chartered Certified Accountants (ACCA). This organisation used to be a sponsor of the AAT but broke away in order to form a rival body which offers the Certified Accounting Technician (CAT) qualification. The ACCA implemented this policy as it wanted a technician level qualification which followed the same business model which it did, ie. one with a global presence.
· Whilst the AAT is recognised as a professional qualification by the Department of Trade and Industry in the UK, the accountancy professions there, the USA and existing and former British Commonwealth countries, CAT is not. CAT is a professional academic qualification within the ACCA examination structure. AAT is both a recognised academic and vocational qualification in its own right.
2. The ICB (Institute of Certified bookkeepers)
The Institute of Certified Bookkeepers (”ICB”) is a not for profit organisation that promotes and maintains the standards of bookkeeping as a profession, through the establishment of a series of relevant qualifications and the award of grades of membership that recognise academic attainment, working experience and competence.
Started in the United Kingdom in 1996 the ICB has grown rapidly and now has a world wide presence in over 50 countries.
The Institute’s objectives
· to promote bookkeeping as a profession
· to enable bookkeeping to gain recognition as an integral part of the financial profession
· to promote training in the principles of bookkeeping
· to develop personal study skills and improve confidence of those persons who undertake a course in bookkeeping
· to enable the achievement of a qualification, which may be used to enhance prospects for progression into higher levels of study
· to improve the career prospects of its members
The ICB is the largest bookkeeping body in the world, with over 150,000 members and students. By offering career advice and support to bookkeepers the ICB has helped many throughout the world set up a successful practice.
You cannot buy your way into any of these associations, like most trade governing bodies, but have to take stringent examinations and also to keep memberships you must also keep up your CPD (Continual Professional Development), and also have current professional and Indemnity Insurances.
A professional Bookkeeper should be able to answer most of your day to day financial questions, before you need to start thinking about a Chartered Accountant, which is when the price will jump up dramatically. They should be able to process personal tax returns and give you basic help with corporation tax calculations.
In most cases a Bookkeeper should, if unable to answer your questions, then know exactly where to find the answer or to put you in touch with the right person.
Accountants:
Now be careful here as there are many people out there that can call themselves an accountant, but what you are really looking for is a chartered accountant. There is often some misconception as to the type of accountant needed, or indeed that there are more than one type and below are just two of the main types of Chartered accountants there are:
1. The Association of Chartered Certified Accountants (ACCA) is a British chartered accountancy body with a global presence that offers the Chartered Certified Accountant (Designatory letters ACCA or FCCA) qualification worldwide. Since Chartered Certified Accountant is a legally protected term, individuals who describe themselves as Chartered Certified Accountants must be members of ACCA and, if they carry out public practice engagements, must comply with additional regulations such as holding a practising certificate, being insured against any possible liability claims and submitting to inspections.
Continual Professional Development - Before 2005, Continual Professional Development (CPD) was mandatory only for holders of practising certificates and insolvency licences. From 2005, ACCA is extending mandatory CPD to all members on a phased basis:
2. The Chartered Institute of Management Accountants (CIMA) is a UK based professional body offering training and qualification in management accountancy and related subjects, focused on accounting for business; together with ongoing support for members. CIMA has two grades of full membership:
o Associate - designated by the letters ACMA
o Fellow - designated by the letters FCMA
To be admitted as an associate a candidate must have:
o completed a period of qualifying practice of at least three years, documented and signed by appropriate witnesses
o passed the institute’s 15 qualifying examinations
o Been proposed and seconded for membership by two individuals who have direct experience of the candidate’s work experience but who do not need to be members of CIMA or even accountants.
To become a Fellow a candidate ACMA must, in addition, have appropriate experience at a senior level.
Summary
It is very important when you look at any of these professionals to view their portfolio and testimonials to see what experience they have in what industries. For example a bookkeeper or an Accountant may have worked primarily for manufacturing companies and yours is an online business. Although they will understand the principles, it will take them a lot longer to understand your business and also may not have the contacts and resources easily available to hand that is relevant to your business.
So before you go head long into picking that all important Professional help, take the time to interview & research them just like you would with an employee or a supplier and ask for some testimonials from their current customers that are of a similar industry to yourself. Try to get it right 1st time. But don’t worry if you don’t, because you can always change!
Author: Monique Davis MICB CB Cert. MAAT & CIMA Student
Website: http://www.davisbusinesspro.co.uk Helping Your Business Grow!
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BLACKPOOL ACCOUNTANCY FIRM BUCKS THE TREND
Blackpool-based specialist accountants for contractors, Danbro, is bucking the trend of decreasing sales and rising unemployment by continuing to grow its business in 2009.
The town has suffered a big rise in its jobless total in recent months, with latest figures showing over 3,300 people now claiming jobseekers’ allowance, following cutbacks at several high-profile firms and the abandonment of job creation schemes such as the ‘super casino’.
But Danbro’s success has continued, with eight new members of staff recruited so far this year, buoyed by strong demand for its umbrella and limited company services, aimed at the thousands of temporary and freelance workers in the UK.
The firm opened an office in London last July, and expanded into Manchester earlier this year. It also acquired rival firm Safe Business Solutions (SBS), bringing its client base to around 2,700 active contractors and just over 1,000 limited companies.
It also recently achieved ISO9001 accreditation, which confirms it adheres to an internationally-agreed set of standards for its management systems, and an Investors in People award in recognition of the training and development of its staff, while it has continued to invest in IT with the launch of a new website and back office within the last six months.
Danbro’s Gareth Richardson said: “Blackpool’s unemployment figures are increasing at a higher rate than the national average and potentially undesirable job creation exercises such as the ’super casino’ have failed. Danbro is creating and safeguarding long-term, highly skilled and highly trained jobs in the region.”
Danbro is not resting on its laurels, and is set to continue its expansion with plans to open a second office in London as well as one in Birmingham later this year.
For more information contact Danbro on:
Head Office: 01253 600140
London Office: 0207 836 84000
Manchester Office: 0161 238 4918
or visit www.danbro.co.uk
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Accounting - How to Succeed
Background
Accounting has been defined by the profession as “The art of recording, classifying, and summarising, in terms of money, transactions and events which are, essentially, financial in nature, and interpreting the results accordingly.”
Accounting relates to the dissemination and measurement of financial information by accountancy professionals to establish the level of performance of an organisation. The culmination of such analysis is the preparation and production of a set of financial accounts representing company performance in the previous twelve months.
The accounting function is normally divided into three separate branches:
The Financial Accountant prepares and analyses the financial data necessary for the decision makers within a business organisation. In the case of public companies, such information, in the form of financial accounts, is made available for public scrutiny.
Management accounting, by contrast, is associated with the flow of company information, and is normally confidential in nature and available only to a select group of individuals, such as board members and accounting management.
Further, companies pay corporation tax and individual employees pay income tax and national insurance, and it is necessary to produce this type of financial information for the relevant tax authorities.
Accountants are accounting professionals, representative of these three branches of accountancy. There are a number of professional bodies who represent accountants, the most important being Chartered accountants (ACA), Certified accountants (ACCA), Management accountants (ACMA) and, in the US, Certified Public accountants (CPA).
A completely separate branch of accounting is that of Auditing. An independent auditor who examines the financial statements, in the form of financial accounts, and accounting records of the organisation with whom he is conducting the audit, is called an external auditor. The purpose of such an audit is to provide an independent record of the fairness and accuracy of the accounting statements in accordance with laid down procedures such as, in the US, the Generally Accepted Accounting Principles, also known as GAAP accounting, and elsewhere, in accordance with International Financial Reporting Standards (IFRS).
Some companies believe in auditing themselves, apart of an external audit, in order to provide ongoing financial information specifically for use by management. Such internal auditors are normally employed by the company itself.
The financial reports, especially the annual accounts, are not only used for the benefit of company management, but are also invaluable to external groups, such as shareholders, creditors and the banks. The preparation of the various accounting reports, necessary for any business, relies implicitly on the day-to-day production and dissemination of financial information generated by way of double-entry bookkeeping.
Peter Radford writes Articles with Websites on a range of subjects, under the heading: Subject - How To Succeed. Accounting Articles cover Background, Historical View, Accounting Software, Software Applications. Website has many more.
View his Website at: accounting-how-to-succeed.com
View his Blog at: accounting-how-to-succeed.blogspot.com
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